Agency document checklists: university requirements and country-specific steps

Organise a document checklist in layers: university requirements, issuing-country translation and certification, and evidence requested by later receiving offices. Record the destination and use of originals beside each document.

A real university checklist

NIIED's Study in Korea lists graduation or expected-graduation evidence, all-year high-school transcripts, and family or household records used to check parents' nationality as separate items. Official government admissions document guidance

Instead of marking “education documents complete”, separate graduation evidence, transcripts and family records. Add language, certification and submission format to each item.

Status fields that make a checklist useful

• Document and destination: university or later receiving office

• Requirements: issuer, name spelling, translation language, certification and original or copy

• Progress: not issued / issued / translated or certified / reviewed / dispatched / received

• Owner and dates: student, local staff, Korea staff and deadlines

• Corrections: requested change, date communicated and resubmission

Resolve differences between passport spelling and education records before dispatch. Track online submission and original-document arrival separately.

How do country-specific steps fit in?

Link education records to the issuing country's requirements, applications to the university, and later residence applications to the responsible official office. Record nationality, current residence and the country that issued academic documents separately. For example, a Vietnamese applicant who graduated elsewhere needs their academic certification checked against the issuing country.

Separate originals destined for the university from materials needed at the next stage. Record retention and return arrangements from the receiving office's guidance before sending the documents.

Start a document cooperation enquiry

Share your company, operating country, programme and intake, document names and current preparation stage. Discuss the university checklist and corrections with GEA.

Discuss admissions document checks and corrections

Read the wider admissions partnership guide

Prepared by GEA · Sources checked: 21 October 2026